3. The Federated Council
The governing body of the California Interscholastic Federation shall be known as “The Federated Council.” The Federated Council shall consist of representatives elected from each Section, a representative from the State Department of Education, representatives from Allied Organizations selected by those organizations, the President, President-Elect, and immediate past President of the Federated Council. A.Representatives elected from each Section shall be elected to hold office for two years. If a Section has more than one representative on the council the terms will be staggered. B.With the exception of the Past-President, Section Past-President, the representative from the State Department of Education, and representatives of Allied Organizations, any individual not directly accountable to, or voting member of, a local board of education or school(s) governing body shall not be a voting member of the State or a Section-governing and/or policy-making body. C.Any member of the Federated Council who changes professional status in such a manner that no longer qualifies the individual as a member of the governing body, may not continue as a voting member of the body. The individual shall be replaced, by the rules of the State or Section, by the next regular meeting of the body. D.A voting representative to the Federated Council from an allied organization must be in a current role performing the daily responsibilities associated with the title or the organization (i.e., the representative from the Association of California School Administrators must be an active administrator in California; the representative from the Association of Private School Organizations must be currently affiliated with one or more of the private schools represented; the representative from the California School Boards Association must be an active board member; the California State Athletic Directors Association representative shall be an active athletic director, etc.). If the status of the representative changes in such a manner so that the representative is no longer in an active role that truly reflects the general membership of the allied organization, the organization must replace the representative with one who is in such a role in order to have full voting representation at the Federated Council. Allied Organizations will certify that representatives comply with this bylaw and send such certification to the State Executive Director by August 15 of each year. E.Representation on the Federated Council for Allied Organizations will include the following: (1)California Coaches Association, two representatives; (2)California State Athletic Directors Association, two representatives; (3)California School Boards Association, two representatives; (4)Association of California School Administrators, one representative; (5)California Association of Private School Organizations, two representatives; (6)California Superintendents Liaison Committee, one representative; (7)California Association for Health, Physical Education, Recreation and Dance, two representatives; (Approved May 1998 Federated Council) (8)California Association of Directors of Activities, one representative. (Approved May 1999 Federated Council) NOTE:An Allied Organization with two representatives shall have one male and one female representative. (Approved May 1997 Federated Council)
30A. CENTRAL SECTION BOARD OF MANAGERS
Central Section Board of Managers: Each league shall choose two representatives to the Board of Managers, one male and one female. 1. The Board of Managers shall consist of the president, vice president, immediate past president, women’s representative and minority representative to the State Council, the three league commissioners and two representatives from each league in the Central Section, three Superintendents, one from each area, and two school board members representing the two regions of CSBA in the Section.. Each member of the Board of Managers shall have one vote, with the exception of the league commissioners. 2. A three member nominating committee shall be appointed by the Central Section Board of Managers. Each area shall be represented on the nominating committee. The committee shall nominate a candidate, or candidates for President Elect for a two year term. The nominee or nominees for President Elect will be presented to the Board of Managers at the meeting prior to the April meeting at which time the election will be held. Nominations may be accepted from the floor at this meeting. Should more than one qualified candidate for President Elect be nominated, this person or persons shall be considered as candidates at the meeting at which elections are held. The candidate with the majority vote from the Board of Managers shall be elected President Elect. 3. The President and Vice President may not serve more than two consecutive years in one position. An unexpired term is not counted. 4. The duties of the President shall be those which are usually provided for under standard parliamentary procedure. 5. The Vice President shall serve in the absence of the President. In the event that the President cannot finish his term, the Vice President shall automatically become President, and a new Vice President shall be elected at the next meeting of the Board of Managers. 6. The Board of Managers shall have complete charge of all the affairs of the Central Section CIF. 7. Quorum: A simple majority of the Board of Managers members present shall constitute a quorum. 8. Proxy votes are authorized for the five Central Section officers (president, vice president, past president, minority and women’s representatives to the State Council) only on pre-published agenda items and only when proxies are communicated to the chair of the meeting. 9. Section Commissioner: The Board of Managers shall be responsible for employing a Section commissioner who shall serve at the pleasure of the Board of Managers. The Section Commissioner shall serve as secretary for all meetings of the Board of Managers; send out notices of the meetings as well as the minutes of all meetings; be responsible for handling finances of the Section; send out bulletins, letters, etc., of information pertinent to CIF athletics such as rule changes, interpretations, and State and National information of interest to coaches, administrators and officials; coordinate the activities of the three League Commissioners; interpret questions of rules and eligibility; coordinate the classification of athletics, supply schools with eligibility forms; attend meetings of the State Federated Council, secure and disseminate rule books and other materials to coaches and officials as required; disseminate CIF Central Section passes to persons eligible to receive them as an ex-official member; serve as a consultant for all committees; assist host schools in arrangements for playoffs and championships; secure appropriate awards for sports; serve as a clearing house for all schools securing practice games and to perform such other duties as may be require by the Board of Managers. 30B Leagues: Each member high school is entitled to representation on the league level. League internal organization is the responsibility of the league.
31. REPRESENTATION REFLECTING THE DEMOGRAPHICS OF THE STATE AND SECTION
A.Any CIF Section which does not have at least one regular representative of an ethnic or racial minority group found in the demographics of the Section’s student population shall select an additional representative who is a member of an ethnic or racial minority group found in the demographics of the Section’s student population. The Section’s number of votes shall continue to be based upon the weighted voting formula; however, the votes shall be split equally amongst the voting representatives. The expenses of the additional delegate shall be paid by the State CIF consistent with the expense formula for all other Section representatives to the Federated Council. B.Each CIF Section and Allied Organization shall send a delegation of representatives to the Federated Council which is reflective of the student demographics within the Section and will include at least one representative of an ethnic or racial minority group found in the demographics of the Section’s student population.(Approved May 1997 Federated Council) QUESTION: If a person retires from the education profession, may that individual continue to serve as a member of the Executive Committee? ANSWER: No! In order to serve, a person MUST be actively engaged in the educational profession. HOWEVER, FORMER BOARD OF MANAGERS MEMBERS CAN SEVER AS HEARING OFFICERS
31A. CENTRAL SECTION COUNCIL
State Federated Council: The President and immediate Past President shall represent the Central Section on the State Federated Council. When an immediate Past President is not available, then the second representative to the State Federated Council shall be the Vice-President. When the Central Section State Federation Council representation does not include a woman (see State Constitution Article 2-20 and Article 3-30 or minority, they shall be appointed by the President for a 2-year term, meeting all qualifications of the Federated Council (3-31) and approved by the Board of Managers. Each CIF Section and Allied Organization shall send representative(s) to the Federated Council which is reflective of the student demographics within the Section and will include at least one (1) representative of an ethnic or racial minority group found in the demographics of the Section’s student population. (Approved May 1997 Federated Council)
31c. LIFETIME PASSES - CENTRAL SECTION
A. Minimum criteria for a nomination of lifetime pass shall include at least one of the following: 1. An individual who has coached a minimum of twenty years. 2. An individual who has been involved in the Central Section’s athletic activities for a minimum of twenty years. 3. An individual who has served in a combination as an athletic coach, as an athletic director, as an administrator for a minimum of fifteen years with specific service to CIF. 4. An individual who has served a minimum of ten years in athletic activities including a minimum of two terms on the CIF Board of Managers. 5. An individual who has made an unusual or outstanding contribution to the Central Section or State athletic activities. B. Procedure 1. All nominations must be formal applications and submitted to their respective section by April 1 for review. a. Applications will be available upon request from the Central Section Commissioner or one of the League Commissioners. 2. League presidents will send applications and their recommendations to theLifetimePassScreening Committee (to be appointed by the Section President) for further review and a final recommendation to the Executive Board. 3. The Board of Managers will make the final decision. Note: School or League Lifetime passes should be considered for those individuals who have contributed their time unselfishly to the athletic programs in their schools or league (ie., gym custodian, English teacher who keeps score, the board member that supports athletics, etc).
1.The Section Commissioner shall appoint the Chairperson of each Advisory Committee established by the Board of Managers. There will be a separate chairperson to chair both the girls and boys advisory committees. This involves the sports of cross country, golf, basketball, swimming, track, golf and tennis. The Chairperson of such committees is subject to approval by the Board of Managers. 2. The President shall appoint the members of Finance, Administrative, Appeals,Evaluation, Lifetime Passes, and Policies and Procedures. Standing Committees: Administrative/Steering /Sports Officiating/ Appeals/ Finance Evaluation Sports Advisory Committees: Badminton Softball Baseball Swimming/Diving Basketball Tennis Cross Country Track Football Volleyball Golf Water Polo Soccer Wrestling 3. Each league is entitled to a representative on each of the advisory committees established and shall submit the names of its representatives for the following year to the Central Section Commissioner prior to September 1. a. Such advisory committees are charged with making recommendations to the Board of Managers. 4. The review of eligibility of athletes will begin with the request submitted to the Section Commissioner. The Commissioner will determine eligibility. If eligibility is restricted or denied, the appellant may appeal for a hearing. An administrative filing fee of $100 will be required for processing and appeal. For students who are AFDC qualified, the fee is $50. (Executive Board action Oct. 23, 2002.) Appeals are for other than transfer student eligibility. Transfer appeals follow the State CIF appeals program. 5. Evaluation Committee shall report to Executive Committee. 6. Other committees shall be authorized by the Board of Managers.
31e. 1 ADMINISTRATIVE OFFICERS - CENTRAL SECTION
1. Administrative Officers: In addition to the standing committees, there shall be an "Executive Committee " (Steering) consisting of the president, vice president, past president, women’s representative to State Council, minority representative to State Federated Council. This committee shall meet at least once a year upon the call of the president of the Central Section. The committee shall make a comprehensive review of the Section activities and identify areas for study. a. AREA SUPERVISORS DUTIES AND RESPONSIBILITIE ·Attend and organize calendar, agenda, minutes and correspondence for the Sports Advisory Committees Serve on Seeding Committees for various sports Serve on League and Division placement committee Serve on Scholar Athlete selection committee Attend area league meetings as deemed necessary Provide site management for Section Play-offs in collaboration with the Section Office Assist with Special Projects as needed Assist with the distributionand collection of play-off materials Represent the Section Office at Championship Events
31f. 2 REPLACEMENT OF AREA SUPERVISORS
When a new League/Area Supervisor needs to be hired, the following steps will be taken. The Section Commissioner shall notify the media and all schools in the affected area of the need to hire a new Supervisor. The Section Commissioner will set the dates for intent to file and closing date for all materials to be submitted to the Section office. Following the closing date, the Section Commissioner will contact the League schools involved and convene a representative committee for the paper screening and oral interviews. The committee, along with the SectionCommissioner, will forward one name to the appropriate leagues for confirmation.
31g. 3 CONSTITUTIONAL ADDITION—IMMEDIATE REPLACEMENT OF LEAGUE COMMISSIONER
When it becomes necessary to make and emergency replacement of a league commissioner, the Executive Committee of the CIF Central Selection shall make the selection of the replacement.
31h. FINANCE COMMITTEE
Each spring, the Central Section Finance Committee will select three or more school districts (proposed districts: Kern, Fresno, Tulare, Madera, Visalia) who employ a number of high school administrators, determine the percent of increase of their administrators, average that figure, and that would be the percent of increase given to the CIF employees the following year. (CIF Section Commissioner, League Commissioners and Administrative/Financial Secretary).
32. CRITERIA FOR ALLIED ORGANIZATION MEMBERSHIP ON THE STATE CIF FEDERATED COUNCIL
Each Allied Organization represented on the Federated Council shall: A. Be composed of a membership, in which the majority has direct responsibility or legislative responsibility forinterscholastic athletics; B.Be able to demonstrate statewide representation; C.Be able to define its constituency which will include, but not be limited to, the number of interscholastic athletes it represents, the number of members that have direct or legislative responsibility forinterscholastic athletics,the number of schools represented which participate inCIF activities; D.Have the capacity to select representatives to the Federated Council that reflect our State’s student gender and ethnic make-up; E.Be able to demonstrate that its representative has a viable system of communication to its members within its organizationincluding but not limited to: a. Conduct meetings, hearings and decision making involving the CIF, interscholastic athleticsand/or other legislative matters in open session with a view to transparency, providingopportunity for membership/public input reflecting the intention of the Ralph M. Brown Act (Government CodeSection 54950 et.seq.). b. Validate the viable system of communication by showing agenda, minutes and membership present when decisions were made regarding CIF, interscholastic athletics and/or legislative decisions that impact CIF and/or interscholastic athletics. c. Submit as part of the request for inclusion all documentation of communications made by the organization regarding CIF philosophy, policies and procedures that has been forwarded to their membership. d.Submit as part of the request for inclusion all documentation of communications received from their membershipregarding any CIF philosophy, policies and procedures. F.Have a commitment to providing educational opportunities for students through interscholastic athletics.Prior to being formally accepted as an Allied organization, each interested group, including those presently represented on the Federated Council, shall complete a Request for Inclusion application. An organization’s request for inclusion on the FederatedCouncil as an Allied Organization must be submitted to the Executive Director by January 15 of the school year prior to thedesired effective date of inclusion. The request will be reviewed by a membership committee designated by the ExecutiveCommittee. A recommendation by the membership committee for approval or disapproval of the Request for Inclusion will bemade to the Executive Committee by April 15 and action on the Request for Inclusion will be scheduled for the spring meeting ofthe Federated Council. If an allied organization is approved for membership, the organization is approved for a four-yearrenewable term, unless the organization should, during the four-year term, no longer meet the criteria for membership andinclusion as defined by the Federated Council.(Revised November 2009 Federated Council) Each Allied Organization represented on the Federated Council shall: A.Be composed of a membership which has direct responsibility or legislative responsibility for interscholastic athletics; B.Be able to demonstrate statewide representation; C.Be able to define its constituency which will include, but not be limited to, the number of interscholastic athletes it represents, the number of schools represented which participate in CIF activities, and that it has the capacity to select representatives to the Federated Council that reflect our State’s student gender and ethnic make-up; D.Be able to demonstrate that its representative will have a viable system of communication to its members within its organization; E.Have a commitment to providing educational opportunities for students through interscholastic athletics. Prior to being formally accepted as an Allied organization, each interested group, including those presently represented on the Federated Council, shall complete a Request for Inclusion application. An organization’s request for inclusion on the Federated Council as an Allied Organization must be submitted to the Executive Director by January 15 of the school year prior to the desired effective date of inclusion. The request will be reviewed by a membership committee designated by the Executive Committee. A recommendation by the membership committee for approval or disapproval of the Request for Inclusion will be made to the Executive Committee by April 15 and action on the Request for Inclusion will be scheduled for the spring meeting of the Federated Council. If an allied organization is approved for membership, the organization is approved for a four-year renewable term, unless the organization should, during the four-year term, no longer meet the criteria for membership and inclusion as defined by the Federated Council. (Approved May 1997 Federated Council)
33. ELECTION AND ELIGIBILITY
The governing body of each Section shall determine how its own representatives to the Federated Council shall be elected consistent with the Education Code. Voting members of the Federated Council shall not be paid employees of the CIF Sections.
34. POWERS AND DUTIES OF FEDERATED COUNCIL
A.Determine the credentials of its own membership. B.Exercise jurisdiction over all interscholastic athletic games, events and meets involving CIF-member schools. The Federated Council delegates jurisdiction to each CIF Section for all interscholastic athletic games, events and meets in which only CIF-member schools of that particular Section participate. C.Govern State and Regional California Interscholastic Federation playoff contests. (1)Determine time and place. (2)Prescribe conditions and provide for appointment of officials. (3)Define expected duties of contest officials. (C.(2)-(3) Approved May 1997 Federated Council) D.Establish and enforce penalties for any violation of the Constitution, Bylaws or other rules of the Federation. Schools, leagues and Sections may establish and enforce penalties, provided that such penalties are not in conflict with penalties that have been established by higher authority. (See Article 2-23 for order of descending jurisdiction) EDetermine which athletic activities shall be conducted by the Federation. F.Prescribe ways and means by which standards of eligibility shall be met. G.Elect its own officers. H.Institute and conduct impeachment of officers of the Federation or Sections thereof. I.For any matter of appeal not covered in the Constitution and Bylaws, an appeal to the Federated Council will be heard by the Council’s appeals committee, a three-person committee, selected by the Council President from a standing appeals committee of seven Federated Council members appointed annually by the President of the Federated Council. The decision of this committee is final and will be reported to the Federated Council at its next meeting following the resolution of the appeal. (Approved May 1999 Federated Council) J.Award life passes to its members after three years of service. (Revised January 2008 Federated Council)